Office Manager

Your Mission

As our full-time Office Manager, you will play a key role in making Tellent a great place to work for our valued employees. Alongside the day-to-day office administration and management, you will be developing our awesome culture by planning and organising events and thinking of new ways to deliver an outstanding employee experience!

We work in a hybrid way, meaning that we would expect you to work on-site in the Poznan office (3 to 4 days per week), but also work remotely with our offices in Wroclaw and Krakow. Your take would be also to ensure that our Tellentees working from multiple home offices in Poland feel the love!

If you're creative, organized, and thrive in a fast-paced, people-focused environment, we want to hear from you!

About the team

Within the Tellent People team, we aim to provide a healthy and balanced working environment for all our employees. We make every effort to ensure that our values of kindness, feedback, conviviality, results and transparency are reflected in every action we take, not only within the People team but also with all our employees. You will be working with Lidia, PeopleOps Specialist.

Your 12 months journey

The first 3 months, you will spend focusing on learning everything there is to know about Tellent: understand the business, our structure and setup, our processes, the teams, the product, customers and more.The aim is for you to feel comfortable with you day-to-day tasks by that time.

After 6 months, you are fully ramped up. You’ll have set up the role and will have started working out processes. Furthermore, you’ll be mapping out the challenges, and you’ll be improving and optimizing processes. You’ll be fully owning everything about our office in Poland. You’ll also be able to show us your incredible creative and event organising skills.

After 12 months, you’ll have mastered your role and have absolute freedom to do whatever you think is the best for this role.

What you’ll do at Tellent

• Events management & global coordination: Enhance our culture by organising memorable company events in Poland. Own the global events calendar and coordinate with HR colleagues in the Paris and Amsterdam offices for successful roll outs. Organise a variety of in office events including lunches and themed parties, summer and winter parties, Pride celebrations etc. .

• Office Management: Manage our beautiful Poznan, Wrocław and Kraków offices and develop a productive and positive work environment for our Tellentees.Order and manage office supplies, tasty snacks,, and equipment to ensure smooth day-to-day operations. Oversee facilities management including coordinating with building management for repairs, cleaning services, and maintaining safety protocols such as fire alarms and first aid. Serve as the go-to person for office-related queries and needs, providing support to all employees.

• Employee experience & Administration support : Lead creative projects such as global Christmas gifts, company-branded swag. Make our global employees feel special by arranging presents for birthdays, anniversaries and other occasions such as weddings and other life events. Provide administrative support to our Finance Team. Assist in onboarding and offboarding equipment processes for new and departing employees.

What you’ll bring to the team

• 2+ years experience in office management, office assistant, or similar role.

• Highly organised with exceptional attention to detail.

• A passion for organising events and making people happy!

• Strong sense of ownership and ability to take responsibility for tasks and projects.

• Energetic approach with a positive can-do attitude.

• Proficient in G-Suite, Slack, MS Office, and other tools.

• Fluent in Polish and English with a friendly communication style.

• Proven track record of getting things done with a proactive and solution-oriented mentality.

• Excellent team player with the ability to collaborate effectively across departments.

• Flexibility to adapt to changing priorities and work in a fast-paced environment.

• Living in Poznan or within close proximity.

Why Tellent 💜

• €1,000 annual training budget for your personal development

• Great office location in the heart of Poznan.

• A salary range between 6,000 - 7,000 PLN gross based on full-time employment depending on experience

• An inclusive and international work environment.

• 26 paid holiday days + 2 additional wellbeing days to use in 2024.

• Pension scheme (Pracownicze Plany Kapitałowe).

• Apple MacBook.

• Private healthcare via LuxMed and Fitness card via MultiSport.

• Work from anywhere for 4 weeks/year.

• €500 Annual travel budget to visit the team in Amsterdam or Paris.

• €200 home office budget + monthly work-from-home allowance.

About Tellent

Tellent, a premier Talent Management Suite, enables People teams to improve the full employee lifecycle with a cutting-edge Applicant Tracking System, Human Resources Information System, and Performance Management Software – all in one place.

With 300+ talented employees operating from six global locations, we've empowered over 7,000 organizations across 100+ countries with our leading HR tech solutions – Recruitee, KiwiHR, and Javelo. We have a growing network of over 300 partners, all committed to one vision: guiding all People leaders to create a better world of work.


Have we caught your attention? ⚡️
If you’d like to be part of this incredible journey, please apply directly - we're looking forward to speaking to you!
If you have any questions, reach out to Jade, the recruiter responsible for this role, via email at jade.vandelook@tellent.com for more information. We look forward to meeting you soon!

Tellent is an Equal Opportunity Employer. We celebrate diversity and welcome applications from underrepresented groups and encourage people of all backgrounds to apply. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, neurodiversity, or status as an individual with a disability.