Office Manager

Your mission

We are looking for an Office Manager to join our brilliant PeopleTeam to play a pivotal role in ensuring the smooth functioning of our office, assisting operations, and enhancing our culture. This role is available for 40 hours and will be onsite from our beautiful Amsterdam office but also will support our distributed employees. The Office Manager will work as a core member of the Amsterdam and global team, will report to the Head of People, and will be responsible for various tasks including office management, events coordination, operations and assistant support, and enhancing our employee experience.

If you're proactive, organized, and thrive in a fast-paced, people-focused environment, we want to hear from you!

About the team

As our Office Manager, you will be part of the People team consisting of HR and TA professionals. Our mission is to help Tellent grow and ensure that employees are happy. Within the team, we strongly believe that giving people autonomy and ownership of their projects and experiments lead to the best results. You will have a lot of freedom to come up with and carry out your ideas as you see fit.

Your 12 months journey

The first 3 months, you will spend focusing on learning everything there is to know about Tellent: understand the business, our structure and setup, our processes, the teams, the product, customers and more.The aim is for you to feel comfortable with you day-to-day tasks by that time.

After 6 months, you are fully ramped up. You’ll have set up the role and will have started working out processes. Furthermore, you’ll be mapping out the challenges, and you’ll be improving and optimizing processes. You’ll be fully owning everything about our office in Amsterdam.

After 12 months, you’ll have mastered your role and have absolute freedom to do whatever you think is the best for this role.

What you’ll do at Tellent

• Office Management: Order and manage office supplies, groceries, and equipment to ensure smooth day-to-day operations. Oversee facilities management including coordinating with building management for repairs, cleaning services, and maintaining safety protocols such as fire alarms and first aid. Serve as the go-to person for office-related queries and needs, providing support to all employees.

• Operations & Assistant support: Provide support to our CEO with organising meetings, coordinate travel and accommodation arrangements, and calendar management. Welcome all guests to the office and assist in onboarding and offboarding processes for new and departing employees.

• Employee Experience & Events: Organise a variety of in office events including lunches and themed parties. Coordinate logistics for larger events such as conferences and our quarterly offsite for our leadership team. Support HR projects as needed to enhance employee engagement and satisfaction.

What you’ll bring to the team:

• 2+ years performing supportive duties in an office management or assistant role, or similar.

• Highly organised with exceptional attention to detail.

• Ability to maintain confidentiality of all sensitive and confidential issues.

• Professional communication style in both Dutch and English, German is a bonus!

• Proficient in G-Suite, Slack, MS Office, and other tools.

• Proven track record of getting things done with a proactive and solution-oriented mentality.

• Demonstrated ability to take ownership and responsibility for tasks and projects.

• Excellent team player with the ability to collaborate effectively across departments.

• Flexibility to adapt to changing priorities and work in a fast-paced environment.

• Living in Amsterdam or within close proximity.

• Join our team and be a key contributor to creating a positive and vibrant work environment for our employees in Amsterdam!

Why Tellent 💜

• €1,500 annual training budget for your personal development

• A beautiful canal-side office in the heart of Amsterdam

• A salary range between €2,800-€3,700 based on 40hours per week depending on experience

• An inclusive and international work environment with a lot of fun thrown in

• 25 paid holiday days + 2 additional wellbeing days to use in 2024

• Pension scheme and a Monthly fitness subscription through ClassPass

• Apple MacBook

• Work from anywhere for 4 weeks/year

• Public transport travel allowance 100% reimbursed.

• €400 Annual travel budget to visit the team in Poland or Paris.

• €200 home office budget + monthly work-from-home allowance.

• Want to see more? Check out our Instagram: https://www.instagram.com/tellentHQ

About Tellent

Tellent, a premier Talent Management Suite, enables People teams to improve the full employee lifecycle with a cutting-edge Applicant Tracking System, Human Resources Information System, and Performance Management Software – all in one place.

With 300+ talented employees operating from six global locations, we've empowered over 7,000 organizations across 100+ countries with our leading HR tech solutions – Recruitee, KiwiHR, and Javelo. We have a growing network of over 300 partners, all committed to one vision: guiding all People leaders to create a better world of work.

Have we caught your attention? ⚡️

If you’d like to be part of this incredible journey, please apply directly - we're looking forward to speaking to you!

If you have any questions reach out to Jade, the recruiter responsible for this role, via email at jade.vandelook@tellent.com or LinkedIn for more information. We look forward to meeting you soon!

Tellent is an Equal Opportunity Employer. We celebrate diversity and welcome applications from underrepresented groups and encourage people of all backgrounds to apply. We do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, neurodiversity, or status as an individual with a disability.